Junior Administrative Assistant – remote role in Albania

Responsibilities:

• Sets appointments and make the travel arrangements for the colleagues including reservation for hotels, airfare reservations & car rentals in accordance with the company’ s budget
• Coordinates visa process, show passes, expenses for the guests and employees of the company
• Provides to finance department a corporate expense report with all the details regarding the travel expenses
• Takes care of ordering supplies and other materials: research on suppliers, prices and order supplies
• Offers support to other departments from the company
• Maintains and access records, such as receipts, invoices, purchase orders and bidding contracts, to make sure they are up to date
•  Liaisons regular contact with vendors and suppliers
• Coordinates the materials shipment when necessary
• Assists the finance department with the invoices for the office supplies and office facility services

Desired Skills and Experience:

• 1+ years of experience in Assistant duties
• Excellent written and verbal communication skills in English
• Exceptional organization skills
• Computer Skills: Outlook Calendar, mid-level knowledge with Microsoft Office (Word, PowerPoint, Excel). Vigorous research abilities
• Must be meticulous and detailed oriented with all forms of communication (correspondence, calendaring and verbally)
• Strong work ethic and ability to work extremely effective independently
• Demonstrated ability to manage multiple time-sensitive priorities in an extremely fast paced environment simultaneously
• Problem-solving ability while under pressure and strong decision-making capability
• A calm demeanor under pressure, assertive, proactive, people oriented
• A willingness to be a highly-resourceful team-player and possess “can-do” attitude
• Proven ability to handle confidential information with discretion
• Positive, professional, friendly and enthusiastic demeanors
• Available to work overtime when necessary

Working conditions:  Remote work from home with day schedule Monday to Friday, 12:00 – 18:00 EEST.

What we offer:

• International company with international mindset;
• Unique team spirit and informal work environment;
• Training opportunities and career growth program;
• Work with talented and collaborative coworkers who will support you and help you grow;
• Additional perks as part of our culture: parties, team buildings, diverse Fun at Work activities every month.